博士班研究生畢業論文口試及離校說明事項

Guidelines for the Doctoral Degree Examination and
Graduation Procedures

畢業同學請仔細閱讀注意事項。

Students are advised to read the following guidelines thoroughly.

論文研究計畫審查 Review of the Dissertation Proposal

1. 博士班研究生在通過資格考核之後、論文考試前，必須提出論文研究計畫審核之申請。

After passing the qualifying examination and before taking the Ph.D. dissertation defense examination, the student must apply for a review of his/her dissertation proposal.

1-1    每位博士班研究生之論文指導委員會由指導教授及所長共同商議決定四至五位合適委員，並經所長聘任組合而成，其中指導教授為當然委員，而召集人則由所長指定之。

The dissertation advisor and the director of this institute shall jointly appoint four to five faculty members, who are then formally engaged by the director, to form the Dissertation Advisory Committee. The chair of the committee is appointed by the director of this institute. The advisor is a default member of the committee.

1-2 請先與指導教授詢問/討論委員名單後，填寫論文研究計畫審核之申請單(通訊所網頁下載)送所辦彙整。

Students must consult/discuss the members of Ph.D. dissertation defense examination with their advisors in advance, and fill in the application form of Ph.D. dissertation proposal (available on the ICE website here) and hand over to the institute office.

1-3   申請表核可後，請逕與審核委員聯繫口試時間地點，而後告知所辦口試時間

After the application has been approved, students are responsible for contacting examiners and confirming their willingness and availability to participate. Then please inform the institute administrative assistant of the dissertation proposal time and date.

1-4   口試當天請準備論文研究計畫審核紀錄表(通訊所網頁下載)，以供委員使用

On the day of the oral examination, please prepare a copy of the Ph.D. dissertation proposal evaluation form (available on the ICE website here) for each oral examination committee member.

1-5   口試結束後繳交表單至通訊所辦

Submit all the forms to the institute office after the oral examination.

學位口試前 BEFORE THE EXAM

2. 修畢或當學期結束前可完成所上規定之應修科目與學分數、資格考核、外國語文能力認定及論文研究計畫審查，並完成論文初稿，且經指導教授同意者，得申請舉行博士學位考試（論文口試）。

The Ph.D. qualifying examination, the proof of English proficiency, the review of the Dissertation Proposal, and all the required courses and credits shall be or will be completed before or during the semester in which the Doctoral Degree Examination is held. Each student must prepare a thesis draft and have the advisor’s approval to apply for the examination (oral defense).

3. 請準備以下相關資料送所辦彙整（預定口試前四週）

Students must prepare the following relevant documents. (Four weeks before scheduled dissertation defense examination)

1. 畢業資格確認單(通訊所網頁下載)

Ph.D. dissertation defense examination checklist (available on the ICE website here)

2. 歷年修課成績單

Official transcript for all semesters

3. 資格考試通過之證明文件 (所辦提供)

Proof of passing the qualifying exam (offered by ICE office)

4. 外語能力合格之證明文件 (所辦提供)

Proof of English Proficiency (offered by ICE office)

5. 論文研究計畫審核通過之證明文件 (所辦提供)

Proof of approval of the dissertation proposal (offered by ICE office)

6. 已發表之論文列表

List of Published Dissertation

7. 論文指導委員會同意之博士論文電子檔 (請寄到所辦信箱)

Electronic Copy of Draft of the dissertation approved by the Dissertation Advisory Committee. (Please email to comofffice@ee.nthu.edu.tw)

1. 1. 所辦通知論文指導委員同意論文口試投票。

The institute office informs Committee members approve the dissertation defense examination.

4. 博士學位考試置考試委員五人至九人，校外委員至少須三分之一以上。指導教授為當然委員（與境外大學合作辦理雙聯學制不受此限），但不得為主持人，主持人由出席委員互推舉之。

A doctoral degree examination committee is comprised of five to nine members, of which at least 1/3 need to be external university members (i.e., from other universities or institutions outside of university). The advisor serves as a default member (joint/dual degree programs in cooperation with overseas academic institutions are not bound by this.) but cannot serve as the chair of the degree examination committee. The chair of the degree examination committee is nominated by attending members.

1. 1. 學校補助每位同學五位至九位口試委員的口試費用。

The university pays the standard fees to five to nine examiners for each student’s doctoral degree examination.

1. 2. 請先與指導教授詢問/討論口試日期、時間及口試委員名單後，再與口試委員確認口試日期及時間。於確認後，至電機系辦向謝素宜小姐預借口試場地。（指導教授為資工系教師之同學，口試場地請依資工系規定借用）

Students must consult/discuss the potential exam date, time, and the members of examination committee with their advisors in advance and are responsible for contacting examiners and confirming their willingness and availability to participate. After that, students may contact Ms. Su-Yi Shieh in EE department office to reserve a room for the exam. (If the student’s advisor is the faculty of the CS department, he/she should follow the requirements of the CS department for room reservation)

5. 於口試日期的兩週前，請至校務資訊系統提出研究生學位考試申請。

Students must submit the doctoral degree examination request through the Academic Information Systems no less than 2 weeks prior to the exam date.

5-1 於「研究生學位考試登錄系統」申請考試時，須同步至「博碩士論文庫」完成論文授權、設定公開日期；若需延後公開，請上傳相關佐證文件。

When submitting your degree examination application through the "Graduate Degree Exam" section of the Academic Information System, you must also complete the authorization process and set the publication date in the "NTHU Dissertations & Theses Repository" at the same time. If an embargo is requested, supporting documents must be uploaded during this process.

5-2 提出申請後，請立即繳交博士學位考試申請表(紙本)及email論文相似度比對報告給所辦。

Immediately following the request submission, please submit the application form for doctoral degree exam to the ICE office and email the electronic plagiarism detection results to the ICE office.

5-3 申請通過後，所辦將寄送email聘函給各口試委員。如需紙本聘函，需先告知所辦印製並由學生自行寄送。

Once the submission has been approved, the ICE office will send out an official notification of exam email, informing all examiners of the date, time and location. Hard copies of official notification are available upon request; however, they shall be sent to the examiners by students themselves.

5-4 口試委員之交通費補助以台鐵自強號票價認列。如委員將搭乘高鐵，請務必事前告知所辦，俾利準備高鐵標準車廂費用。新竹地區及國外之口試委員恕不補助交通費用。

External examiners shall be reimbursed for traveling expenses in accordance with the price of Tze-Chiang Limited Express operated by the Taiwan Railways Administration. If any external examiner will attend the exam by taking Taiwan High Speed Rail, the ICE office should be informed of this in advance for the purpose of transportation fee adjustment. The ICE office will not reimburse the examiners who reside in Hsinchu City/County or overseas.

5-5 口試舉行前一天或當天至所辦公室領取 (1)口試委員口試費（含交通費）、(2)領據及(3)論文相似度比對報告確認單。

Students should collect (1) the fee for examiners (including transportation fee), (2) receipts and (3) Plagiarism Detection Results Confirmed List from the ICE office on the same day or one business day prior to the exam.

學位口試當天 ON THE DAY OF EXAM

6. 請自行準備以下紙本文件（第(1)~(5)由校務資訊系統列印），以供考試委員學位考試使用。

1. 通訊工程研究所研究生博士論文口試評分單（每位口委各一張）
2. 國立清華大學博士學位論文指導教授推薦書（一張）
3. 國立清華大學博士學位論文考試委員審定書（一張）
4. 國立清華大學博士班畢業研究生口試平均成績登記表（一張）
5. 國立清華大學學位論文延後公開申請書（若有申請，一張）
6. 論文相似度比對報告確認單（一張，所辦提供）
7. 論文相似度比對報告、論文初稿（每位口委各一份）

Students must prepare the following documentation in hard copy for the examiners. The (1)~(3) can be printed out through the Academic Information Systems.

1. Institute of Communications Engineering Doctorate Oral Defense Grade (one sheet for each examiner)
2. National Tsing Hua University Dissertation Advisor Approval Form (one sheet)
3. National Tsing Hua University Dissertation Oral Defense Form (one sheet)
4. National Tsing Hua University Form of Thesis result for Doctoral Graduate Student (one sheet)
5. National Tsing Hua University Application for Embargo of Thesis/Dissertation (one sheet, if applicable)
6. Plagiarism Detection Results Confirmed List (one sheet, offered by ICE office)
7. Plagiarism detection results of Turnitin and dissertation draft (one copy for each examiner)
   1. 論文相似度比對報告：目前學生可免費申請進行檢測比對，申請方式請至本校計算機與通訊中心網頁 → 教學服務 → 文章剽竊檢測工具Turnitin，進行線上申請。審核通過後，將提供開通帳號。申請者可先下載學生版使用手冊參考。

The plagiarism detection checker, Turnitin, is only available for those who have applied for it. Students can go to the Computer & Communication Center website→ Learning Services → Plagiarism Checker (Turnitun) to fill out the application form. The Student’s Manual can be downloaded from the website as well.

學位口試後 AFTER THE EXAM

7. 口試完畢後，請立刻將以下文件繳交至所辦。
   • 研究生博士論文口試評分單正本
   • 博士學位論文指導教授推薦書影本
   • 博士學位論文考試委員審定書影本
   • 博士班畢業研究生口試平均成績登記表正本
   • 論文相似度比對報告確認單正本
   • 口試委員簽名領據正本

After the examination, please submit the following documentation to the ICE office immediately.

• The original of the Doctorate Oral Defense Grade
• A photocopy of the Dissertation Advisor Approval Form
• A photocopy of the Dissertation Oral Defense Form
• The original of the Form of Thesis result for Doctoral Graduate Student
• The original of the Plagiarism Detection Results Confirmed List
• The original receipt signed by the examiners

論文完稿繳交 Final Thesis Submission

8. 電子論文上傳 Electronic Final Thesis Upload

請詳細閱讀本校圖書館網頁有關畢業離校的提交學位論文之步驟後，至圖書館網站建立論文摘要相關資料及上傳論文全文電子檔。建檔完畢後，先由圖書館檢核，再轉由指導教授審核，待收到圖書館檢核通過之電子郵件通知，即完成線上建檔作業。

Please read the step-by-step guide to submitting your thesis or dissertation on the Graduation Reminers section of the Library website. After being uploaded, the thesis will be reviewed by the Library first, followed by the advisor. Once you receive a notification of approved thesis/dissertation email from the Library, the process of electronic thesis submission is completed.

9. 紙本論文繳交 Bound Copy of Final Thesis Submission

請先備妥三本畢業論文紙本。辦理離校時，兩本論文繳交圖書館，一本論文繳交所辦。

Three bound copies of the final thesis (2 copies for the Library and 1 copy for the ICE office) are the required documentation for graduation and shall be prepared in advance.

1. 1. 電子全文檔案請依照註冊組公布之「國立清華大學研究生畢業論文格式條例」編排裝訂，務必放入有簽名的【授權書(授權書中的浮水印不需移除)】。

Format the Full-text PDF according to the Regulations Governing the Formats of Graduate Thesis/Dissertation at National Tsing Hua University. Ensure the signed Authorized Agreement is included in the PDF.

1. 2. 口試委員審定書正本及指導教授推薦書正本自行保存。

The student shall keep the original copy of Advisor Approval Form and Oral Defense Form.

離校 GRADUATION PROCEDURES

10. 請先至註冊組網頁詳閱碩博士畢業相關說明，再依循下列步驟辦理離校。

1. 至校務資訊系統啟動「畢業生離校系統」
2. 至通訊所網頁填寫畢業生網路問卷（外籍生免填）
3. 至通訊所網頁下載「離校手續確認單」（填妥所列各欄內容並經指導教授簽名以示同意離校）
4. 攜帶以下文件至所辦
   • • 離校手續確認單
     • 國立清華大學學位論文符合學術倫理聲明書(由校務資訊系統列印)
     • 圖書館檢核通過之電子郵件
     • 薪資紀錄（請至系務資訊系統 → 計畫差勤及臨時工登錄系統 → 助理登錄系統 → 點選右下角＋符號 → 助理歷史系統 → 列印生效工作項目中的支薪紀錄）
     • 論文全文紙本一本
5. 至圖書館繳交論文紙本二本
6. 至註冊組領取畢業證書

Students should read the Graduation Procedures for Graduate Students on the Division of Registration website first and follow the steps accordingly.

1. Initiate the Graduation Application Process through the Academic Information Systems
2. Fill out the ICE Graduation Questionnaire on the ICE website here. (domestic students only)
3. Fill out the ICE Graduation Checklist (available on the ICE website here) and make sure that the advisor signs on it.
4. Bring required documentation to ICE office.
   • • ICE Graduation Checklist
     • National Tsing Hua University Thesis/Dissertation Affidavit (can be printed out through the Academic Information Systems)
     • The notification of Library Check Approved email from the Library
     • Salary record (can be printed out through Academic Information Systems → Project Attendance Management and Temporary Working Hours Registration System → click ＋ Symbol on the bottom-right corner → Staff History System → The Effective Items)
     • One hard copies of the thesis
5. Submit two hard copies of the thesis at the Library circulation
6. Receive the diploma at the Division of Registration

聯絡窗口 Staff Contacts

如有任何疑問，請詢問所辦公室李幸佩小姐（分機34117、comoffice@ee.nthu.edu.tw）。

For clarification on these guidelines or any other thesis and exam related questions, please get in touch with Ms. Hsin-Pei Li. (phone: 03-5715131#34117∣e-mail: comoffice@ee.nthu.edu.tw)